Two inputs. Real data, modeled on outcomes from 188 Vantaca customers tracked over 3+ years.
Adjust inputs to see your impact
Step 1: Doors under management
Total units across all communities you manage
2,500
10025,00050,000
Step 2: Total employees (FTEs)
All full-time staff across your organization
12
1150300
Impact projection basis
Select the customer benchmark to model your outputs
Vantaca customer benchmarks
Adjust the sliders to see your estimate
Move either slider on the left to generate your personalized projection.
Efficiency gains & portfolio growth
Efficiency and growth compound. Less time on manual work means more doors managed per employee — and more capacity to win and retain business. Here’s what that looks like for a portfolio your size, based on real outcomes.
Year 3 annual run-rate impact
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At full platform adoption
Projected doors — Year 3
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Net new doors by Year 3
Efficiency gains ($)
Annual labor cost recovered
Portfolio growth ($)
Annual revenue from door growth
Most Vantaca customers land somewhere between these two curves. Where you end up depends on how deeply you adopt the platform.
3-year impact breakdown
Year 1
Year 2
Year 3
Efficiency savings
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—
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Revenue growth
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Total impact
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The HOAi advantage: what agentic AI adds
HOAi handles the repetitive work: violations, owner comms, maintenance, exceptions. Vantaca customers who activate it gain an additional +8% efficiency within the first 6 months, compounding over time.
Your doors per employee
Today
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doors / employee
+8% with HOAi
in 6 months
After HOAi (6 months)
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doors / employee
What this means
Your team manages more doors without adding headcount — the same staff capacity handles a larger portfolio.
Hours unlocked — Year 1
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Annual hours recovered across your team from HOAi automation
Based on +8% efficiency lift × — FTEs × 2,080 hrs/yr
Year 1 labor cost recovered
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Estimated fully-loaded labor cost freed through HOAi in Year 1
Estimates modeled on 188 Vantaca customers tracked through December 2025. Your actual results will depend on your team, tools, and platform adoption.
The data behind your numbers
Every estimate in this calculator is grounded in real Vantaca customer data — 188 companies tracked from go-live through December 2025, with outliers removed. Benchmarks reflect actual measured outcomes across efficiency and portfolio growth, segmented by company size. Annual management fee is assumed at $130/door for portfolios under 7,500 doors and $200/door for portfolios of 7,500 or more. Fully-loaded staff cost is assumed at $75,000/FTE. Your actual results will depend on platform adoption, team structure, and market conditions.
Smaller portfolios (under 7,500 doors) · Most customers
Efficiency improvement of 5% in Year 1, 6% in Year 2, and 7% in Year 3
Portfolio growth of 5% in Year 1, 10% in Year 2, and 20% in Year 3